Scheduling Zoom Meetings on a Shared Calendar Resource (Zoom Room)

To schedule a meeting using a departmental Zoom room, go to https://calendar.google.com/

Click on the desired time slot or click the Create button and select the time slot.

Note:

If the room resource already has a meeting scheduled for that time, the room can’t be added to the meeting reservation.

Do NOT: Click “Add video conferencing” – this will create different meeting information

DO: Click Add Rooms

Search (or scroll down) for the resource you’re looking for. Zoom rooms are under “Zoom”.

Watch a video: https://vimeo.com/759557494/5063b3a8b2

Note:

If you add guests and meeting information (recurring meeting ID information; e.g. Zoom meeting link, and/or meeting ID and passcode), that information will be visible to anyone who checks the calendar. If you don’t want that to happen, send an email with that information to invitees.

Click Save.

Want host capabilities?

In order to:

Record the meeting
Mute participant mics
Manage screen sharing
Launch polls (account owner needs to create the poll before the meeting)
Use breakout rooms
Enable waiting room
Lock the meeting

you’ll need to reach out to the account owner and get the “host key”.

When the person acting as host joins the meeting, they’ll need to:

Click on the Participants icon
Click on Claim Host
Enter the Host Key
Click Claim Host (in blue)